Executive/Personal Assistant to CEO (Local Remote, Portland, OR)

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<p>A highly successful and growing ecommerce wellness business is seeking a high-caliber Executive/Personal Assistant to serve as a strategic and personal right hand to the CEO. This role blends executive support, personal household management, operational coordination, and emerging chief-of-staff responsibilities.</p><p>This is not a traditional administrative role — you will enable the CEO to operate at maximum focus and efficiency by managing both business and personal workflows (approximately 50/50). The ideal candidate is proactive, organized, emotionally intelligent, and thrives in a fast-paced, entrepreneurial environment. Must be local to the Portland, Oregon metro area or willing to relocate.</p><p><br></p><p><strong>About the Job: </strong></p><p><strong>Executive & Personal Support</strong></p><ul><li>Manage and optimize complex calendars, travel, and daily priorities</li><li>Act as a proactive gatekeeper to protect the CEO's time and focus</li><li>Coordinate personal and professional travel, appointments, reservations, and logistics</li><li>Monitor email flow, draft correspondence, and ensure follow-through on key tasks</li><li>Support household logistics (e.g., wellness scheduling, pet care, maintenance vendors)</li><li>Handle sensitive documents and confidential personal/business matters</li><li>Create meeting notes, summaries, task trackers, and preparation briefings</li></ul><p><strong>Project & Administrative Coordination</strong></p><ul><li>Track action items and deadlines across teams and stakeholders</li><li>Provide business administration support including expenses and vendor coordination</li><li>Assist with special projects and personal logistics (finance/tax document coordination, renewals)</li><li>Maintain systems and processes for task management and accountability</li></ul><p><strong>Communication & Relationship Management</strong></p><ul><li>Serve as a point of contact for internal and external stakeholders</li><li>Prepare agendas, briefing materials, and follow-up documentation</li><li>Coordinate with internal leadership on access, systems, and onboarding tasks</li><li>Communicate professionally with personal contacts and service providers</li></ul><p><br></p><p><strong>About You: </strong></p><ul><li>5–7+ years supporting C-level leaders, founders, or entrepreneurs</li><li>Highly trustworthy with impeccable discretion and professionalism</li><li>Extremely organized, resourceful, and able to manage multiple priorities</li><li>Proactive; anticipates needs and solves problems independently</li><li>Strong written and verbal communication skills</li><li>Tech-savvy with proficiency in Google Workspace, communication and project management tools</li><li>Calm under pressure, confident, polished, and emotionally mature</li><li>Comfortable supporting both business and personal life logistics</li></ul><p><br></p><p>Competitive salary; discretionary annual bonus; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization.</p><p>Hours: Full time, standard business hours with flexibility to address time-sensitive matters.</p>

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